ICTs, Climate Change and
Development: Awareness, Action, Agenda
A University of Manchester-APC Joint International Workshop
Funded by Canada's International Development Research Centre
Johannesburg, South Africa
23-24 January 2012
Version Five (14 January)
TABLE OF CONTENTS
PASSPORT AND VISA REQUIREMENTS
YELLOW FEVER VACCINATION
INSURANCE, TRAVEL BOOKING AND ARRANGEMENTS
ACCOMMODATIONS & VENUE ADDRESS
AIRPORT TRANSFERS IN JOHANNESBURG
INSTRUCTIONS FOR REIMBURSEMENTS
A. Allowable expenses for participants
B. Claiming your expenses
MEALS
Dietary, health and other special requirements
CONTACT DETAILS OF THE ORGANISERS
WEATHER
CLOTHING
CURRENCY AND FOREIGN EXCHANGE
COMMUNICATIONS (internet and mobile)
ELECTRICITY
WHERE TO EAT
CONTENTS
PASSPORT AND VISA
REQUIREMENTS
Visa requirements to South Africa vary from country to
country. It is best to contact the embassy/consulate of South Africa nearest
you to inquire whether you need to apply for a visa to travel to South Africa.
Any of the following conditions may be applicable to you,
depending on your nationality:
A. No Visa – Passport/Travel Document Holders who Are
Exempt From Visas For South Africa. Please refer to this website to know which
nationalities are exempted from visa to South Africa: http://www.home-affairs.gov.za
B. Visa Required – Nationals of certain countries are
required to apply for visas at the South Africa embassy/consulate nearest their
city of residence *before* departure.
If your nationality belongs to the visa-requiring
category, please contact the South Africa embassy/consulate as soon as possible
and inquire about visa requirements and fees, if any. Just in case there is no
South African embassy/consulate in your country, you have to find the nearest
one that processes visas for your nationality. If you need an invitation,
contact the organisers, at the email address given at the end of this advisory
well in advance of travel.
Please refer to the following websites for important
information:
SA Visa Information and Application Form (for download):
http://www.home-affairs.gov.za
http://www.home-affairs.gov.za/PDF/immigration/bi-84.pdf
(please consult with your local mission before downloading this application
form as certain districts may have a different form.)
List of South Africa Embassies or Missions abroad
http://www.dfa.gov.za/foreign/sa_abroad/index.htm
Visas CANNOT be applied for at South African ports of
entry. This means that you have to obtain a visa before departure.
YELLOW FEVER
VACCINATION
If you are required to have a Yellow Fever Vaccination
because you live or you have travelled to a country with a high incidence/risk
of the disease and/or classified as such in the last 90 days, the vaccination
should be taken **at least 10 days before arriving in South Africa** and an
international vaccination certificate should be presented to immigration
officials when requested to do so.
In accordance with article 68 of the International Health
Regulations of the World Health Organisation, a person who is required to have
a vaccination but arrives without a valid Yellow Fever vaccination certificate
shall be quarantined upon arrival. For a list of “with risk” countries, please
go to: http://www.who.int/ith/chapters/ith2011annexs.pdf
Please remember to bring your international yellow fever
vaccination certificate card when you travel to South Africa.
INSURANCE, TRAVEL
BOOKING AND ARRANGEMENTS
You are expected to arrive in Johannesburg on either
Saturday 21 January or Sunday 22 January and depart no earlier than the night
of Tuesday 24 January or anytime on Wednesday 25 January 2012 (note there will
be a later departure for APC members).
EVERYONE is required to hold a return ticket.
You are responsible for purchasing your own travel insurance.
ACCOMMODATION
& VENUE ADDRESS
Accommodation and workshop venue for the ‘ICTs, Climate Change and
Development’ Workshop :
The Wedgwood B&B and Conference Centre
75A 2nd Avenue, Melville, Johannesburg
Mobile : +27 (0) 83 266 5846;
Tel. No : +27 (0) 11 482 4124; Fax no : +27 (0) 11 726 7557
Website : http://www.thewedgwood.com
Please note that, due to the number attending the
workshop, some participants will be accommodated in nearby guest houses in
Melville. Details of accommodation will
be provided prior to arrival in South Africa.
AIRPORT TRANSFERS
IN JOHANNESBURG
Airport transfers to and from the airport will be provided
by APC through Page Corporate Transport. The drivers will meet you at the
airport arrival area holding a signboard with your name written on it. Please
wait in the arrival area; drivers are instructed to wait for you, even if your
flight is delayed.
If there are any late changes to your arrival time or
date, please inform Eunice Mwesigwa as soon as possible so that Page
Transport can be informed and to ensure you are met at the airport. Her contact
details are below. Page Corporate Transport’s contact details are also provided
at the end of this advisory, should you need them.
INSTRUCTIONS FOR
REIMBURSEMENTS
A. Allowable expenses for participants
Sponsored participants will be paid for the following pre-approved costs:
1. Visa fees, if any
2. Visa processing cost, if any
3. Local transportation from house to airport and return, country of origin
4. Transit accommodation which has been pre-approved
5. Travel Insurance costs
6. Vaccinations costs
Please note, though, that all expenses are only repayable
on production of an official receipt.
The following costs are *not* covered: passport fees;
penalty charges, hotel and per diems arising from changes in flight bookings or
personal decision to change or use another mode of transport; excess baggage;
laundry; mini-bar; pay television; communication costs (internet, e-mail,
telephone or mobile and fax); meals out of the group; and all other personal
expenses.
B. Claiming your expenses (for University of
Manchester-funded participants)
Reimbursements for allowable expenses can only be paid after
the completion of the workshop and return to home, once required forms and
receipted supporting documentation have been sent to, and then processed by the
University of Manchester.
Supporting documentation for all allowable expenses,
includes the following:
1.
Ticket/boarding pass and evidence of payment for your airline
ticket, if you have booked and paid for your own travel.
2.
Receipts or ticket stubs showing cost for local transportation
in home country, and transit accommodations (pre-approved).
3.
Visa fees – official receipt from the embassy.
4.
Small travel costs (airport tax, visa fee, local transfers in
country of origin, visa processing costs, etc) will be reimbursed based on
actual costs and only on production of a receipt.
5.
Receipted evidence of payment for insurance and vaccination
costs
These, together with a claim form (PR7) and expense
template should be sent by registered mail to:
Jill Lee-Borrett
Research/Consultancy
Project Administrator
School
of Environment & Development
University
of Manchester
Arthur
Lewis Building
Manchester M13 9PL
United
Kingdom
We suggest that you make copies and/or scans of all the
receipts before sending them by registered mail, and keep them in your records.
Processing of reimbursement by the University of Manchester may take a few
weeks.
Please note that, due to University of Manchester
accounting rules, no reimbursement can be provided without a receipt. Please also note that no receipts or forms
will be collected at the workshop.
The costs of of participant's accommodation and meals
during workshop days will be paid for by the University of Manchester. Please
note, that if participants choose to stay extra days for personal reasons, the
costs for these additional days will be borne by the participant.
MEALS
Breakfast will be provided at the guest house. Lunch and
coffee/tea breaks will be provided during workshop days at the venue. Dinner on Sunday, Monday and Tuesday will
also be provided via a per diem payment. Participants will bear no costs for
these.
DIETARY, HEALTH and OTHER SPECIAL REQUIREMENTS
Please inform us before the workshop if you have any
special dietary requirements – e.g. vegetarian, halal, food allergies.
CONTACT DETAILS
OF THE ORGANISERS
1. Remote logistics support for University of
Manchester-invited delegates: Visa, flights and travel preparations:
Jill Lee-Borrett: jill.lee-borrett@manchester.ac.uk
2. Remote logistics support for
APC-invited delegates: Visa, flights and travel preparations:
Shawna Finnegan: shawna@apc.org
3. For workshop content and programmes issues:
Angelica Ospina: niccd.project@gmail.com
| Richard Heeks: richard.heeks@manchester.ac.uk
4. For APC member-specific issues:
Alan Finlay, Email: alan@apc.org | Karen
Banks, Email: karenb@apc.org
5. Accommodations & diet/health needs, airport
transfers and onsite logistics support:
Eunice Mwesigwa
Mobile no : +27 (0) 83 478 3944
Email : Eunice@apc.org
Shawna Finnegan
Mobile no: +27 (0) 74 133 5564
Email: shawna@apc.org
6. Page Corporate Transport, contact:
Thorsten
Mobile no: +27 (0) 84 400 8896
Email: pagecorporate@wbs.co.za
WEATHER
Current local time in Johannesburg is UTC/GMT +2 hours
January is summer in Johannesburg, and the climate is
generally warm with the potential for late afternoon thundershowers. Daytime
temperatures typically range between 15-25°C / 60-80°F. The nights are
relatively warm and visitors should come prepared to dress for warm but
sometimes rainy weather. It typically rains on about half of days and when it
does rain, the rain can be heavy and lightning storms can be common.
For a current forecast, visit:
http://www.wunderground.com/global/stations/68368.html
CLOTHING
Smart casual as for warm weather.
CURRENCY AND
FOREIGN EXCHANGE
South African Rand or ZAR is the local currency. Foreign
currency like US dollars can be converted to ZAR at the airport or banks in the
city centre but with high commission charges. It is better to make ATM
withdrawals (ATMs are available on arrival at Johannesburg Airport). Credit
cards like Mastercard and Visa are widely accepted.
COMMUNICATIONS (internet and
mobile)
Wireless connectivity is available. Mobile SIM cards may be purchased at many
stores as can airtime. In order to purchase a mobile SIM card visitors to South
Africa will be required to register the SIM card with Vodacom before it can be
activated. Visitors will be required to provide passport documentation and
proof of address where they will be staying during their visit. Visitors to
South Africa who use their own home network are not required to register their
SIM cards.
ELECTRICITY
South Africa operates on 220 V / 230 V using a round-pin plug. Kindly bring
your own adapters. A diagram of a South African plug and outlet can be found
here: http://electricaloutlet.org/type-m
WHERE TO EAT
For meals outside the workshop period, there are lots of eating places in
Melville (where the guest accommodation and conference venue is located) and
they have a variety of food selection. There are also vegetarian and wholefood
places. Most are within walking distance
from the guest houses.
The "Climate Change,
ICTs and Innovation" project is coordinated by the University of
Manchester's Centre for Development
Informatics. The project is funded
by Canada's International Development Research
Centre.
http://www.niccd.org/workshop2012logistics.htm January 2012